|
 I
am a Payroll and Billing Supervisor for Bayshore Home Health and
absolutely love my job!
I have included a formal job description below.
I
was working a previous job, got laid off, and went to Toronto School
of Business (now
Everest
College
) and took the Payroll
Supervisor course and worked very hard to get top honours. In
the last week of my job preparation I heard about an open house
being held for Bayshore (a new company in
Sudbury
at the time) and
attended.
I
was hired the following week...that was February 2003 and have since
been made the System's Administrator (computer guru) and been
promoted a few times. I was originally hired as a Client Service
Coordinator because they had already hired someone for the payroll
position (a peer from TSB). But they were impressed enough with me
to find a job for me.
As
Bayshore grew they expanded and I became an office assistant and
then the payroll department needed an additional body. I was
promoted to a payroll clerk and then 5 years ago promoted to
Payroll Supervisor, and this month our department has expanded again
and will now be overseeing the Sault Ste Marie and
Timmins
payroll and billing
operations of which I am the supervisor.
I
never in a million years thought I would be where I am today!
Education, hard work and dedication pay off, and with a company like
Bayshore....I have no desire to go anywhere else!
JOB
SUMMARY
: The Payroll
Supervisor, under the direction of the National Payroll and Benefits
Manager,
supervises the
day-to-day payroll activities required by Bayshore Home Health.
DUTIES
AND RESPONSIBILITIES
Supervise Payroll Clerks.
Oversee processing of all payroll and benefit related tasks.
Liaise with employees specific to payroll and benefits inquiries.
Liaise with human resources on union contract changes.
Prepare payroll remittances as required.
Lead periodic Government audits and reviews.
Support, maintain, and develop payroll systems.
Prepare annual T4 supplementaries and summaries.
Implement appropriate security controls for payroll records.
Liaise and communicate information with the Branch Offices, Revenue
Canada
, provincial
governments and the
Workers Compensation/Workplace Safety Insurance Board as required
Coordinate and monitor payroll information flow between the Branch
Offices and the National
Service Centre.
Prepare Statistics
Canada
reports and annual filings as
required
Reconcile the Receiver General, Employee Health Tax, Workers
Compensation, garnishees and
advance accounts in the
General Ledger.
Participate in ongoing internal and/or external continuing education
activities
Adhere to Bayshore Policies and Procedures.
Participate in quality activities and continuous improvement
initiatives in keeping with the
company's Quality Management
System
Participates in proactive Health & Safety activities while
performing all duties. Is responsible to
notify immediate Supervisor
of any Health & Safety risks or concerns. Responsible for
completing
Accident
Reports for all direct reports who injure themselves on the job,
within 24 hours of the
incident.
Maintains confidentiality of client and corporate information and
discusses same only
with appropriate Bayshore
personnel
Complete other tasks as requested
REPORTING
RELATIONSHIPS
The
Payroll Supervisor reports directly to the National Payroll and
Benefits Manager. The Payroll
Supervisor also liaises with
Human Resources National and Branch.
QUALIFICATIONS
Education
Minimum
Secondary School
Diploma: completion of the level III
CPA Payroll Management Program.
Continued
enrollment in a recognized payroll/human resources program
Experience
Six
years of related payroll experience with at least two years in a
supervisory role; strong working knowledge of the Windows, Excel,
and the ACCPAC payroll module, or similar. Familiarity with
Provincial and Federal Legislation. Experience in implementation and
maintenance of payroll systems.
Other
Skills and Abilities
Exceptional
interpersonal skills and ability to work independently and as part
of a team; ability to meet deadlines; strong commitment to continued
learning; attention to detail; ability to take leadership in special
projects. Minimum 30 w.p.m. typing speed required.
STANDARDS
OF PERFORMANCE
The
Payroll Supervisor must demonstrate ongoing competency in completing
all duties and responsibilities of this job description, in response
to changes by the regulating body, as well as agreed upon specific
goals and objectives.
PERFORMANCE
REVIEW
Performance
will be reviewed on an ongoing basis with a formal review at the end
of the six month probationary period and subsequently, on at least
an annual basis. Input will be sought from employee, Supervisor,
Branch Office and Field employees, and in addition, will be based on
ongoing client feedback and the extent to which performance meets
expectations.
JOB
SUMMARY
: The Payroll/Billing
Clerk, under the direction of the immediate Supervisor, completes
day to day payroll and billing activities as required by the Branch
Office and provides relevant information to the National Service
Centre.
DUTIES
AND RESPONSIBILITIES
Prepare Field employee payroll including input and processing in
keeping with the systems and
processes used by the Branch
Office; follow up on missing or delayed time slips; prepare data for
transfer to the National
Service Centre; distribute Field employee payroll advice forms as
required
Prepare invoices and billing as required by the Branch Office
Complete daily cash deposits and other Accounts Payable duties as
requested
Handle and reconcile petty cash expenses
Review aged trial balance reports; handle overdue accounts and
collections as required.
Review sales and margins reports; reconcile hours billed versus
hours paid
Print and fax the billing/payroll summary to the National Service
Centre
Print and fax billing audit trails for private billings to the
National Service Centre
Assist with the administration and records management of the
benefits plans as requested
Assist with training and mentoring of new staff
Participate in ongoing internal and/or external continuing education
activities
Adhere to Bayshore Policies and Procedures.
Participate in quality activities and continuous improvement
initiatives in keeping with the
company's Quality Management
System
Participates in proactive Health & Safety activities while
performing all duties. Is responsible to
notify immediate Supervisor
of any Health & Safety risks or concerns.
Maintains confidentiality of client and corporate information and
discusses same only
with appropriate Bayshore
personnel
Complete other tasks as requested
REPORTING
RELATIONSHIP
The
Payroll/Billing Clerk reports to a Supervisor as designated by the
Area Director. As necessary, the Payroll/Billing Clerk also liaises
with Finance staff at the National Service Centre
QUALIFICATIONS
Education
Minimum
- Secondary School Diploma; completion of a recognized
Payroll/Accounting Program or courses is preferred
Experience
At
least several years of experience with computerized payroll systems
Other
Skills and Abilities
Exceptional
interpersonal skills and ability to work independently and as part
of a team; ability to meet frequent deadlines; strong commitment to
continual learning; proficiency in written and spoken English as
well as French in Branch Offices that provide service to French
speaking clients. Minimum 30 w.p.m. typing speed required. Internal
candidates must have a track record of achievement in dealing with
clients and employees, be able to complete payroll and billing tasks
and have consistently shown above average initiative. Successful
internal candidates must complete a six month probationary period
specific to the Payroll/Billing Clerk position.
STANDARDS
OF PERFORMANCE
The
Payroll/Billing Clerk must demonstrate ongoing competency in
completing all expected duties and responsibilities of this job
description as well as specific goals and objectives that are agreed
to.
PERFORMANCE
REVIEW
Performance
will be reviewed on an ongoing basis with a formal review at the end
of the six month probationary period and subsequently, on at least
an annual basis. Input will be sought from the employee, their
Supervisor, employees at the Branch Office and the National Service
Centre and in addition, will be based on ongoing client feedback and
the extent to which performance meets expectations. |
